How do I back up Gmail emails to PDF?

Connect Gmail in Plouro, choose sender groups or filters (date range, unread, older mail, size like >1MB), then export to PDF and save to Google Drive or download locally.

Can I back up Outlook emails to PDF too?

Yes. Plouro supports Outlook and provides the same workflow: group, filter, export to organized PDFs, and store in Drive or locally.

Can I export only certain emails (older than 1 year, unread, or large emails)?

Yes. Plouro includes filters for date range, older emails (1 month/1 year), unread, and size thresholds such as emails larger than 1MB.

Where are my backups stored?

You can store backups in Google Drive folders or download PDFs to your device for offline storage. You choose the destination per export.

Plouro — GDPR

1) Roles: controller vs processor

When you use Plouro with your own email account, you typically act as the data controller for the email content you choose to back up. Plouro acts as a data processor for the limited processing needed to provide the service (grouping by sender, applying filters, exporting to PDF, storing to your destination, and optional AI summaries).

If your organization uses Plouro for multiple users, your organization may be the controller.

2) What data Plouro processes

Plouro processes email data you authorize via Gmail/Outlook connection, such as sender/recipient information, subject lines, timestamps, message content, and metadata required to generate your PDF backups.

Account connection data

OAuth tokens and identifiers needed to access your mailbox.

Email content you select

Emails included in your export scopes (groups + filters).

Export outputs

Generated PDFs and folder paths (Drive or local download events).

Usage + diagnostics

Basic logs (e.g., export status, errors) to keep the service reliable.

3) Lawful bases for processing

Plouro relies on the following lawful bases under GDPR depending on context:

Contract: to provide email grouping, filtering, and PDF backup exports you request.
Legitimate interests: to secure, maintain, and improve the service (e.g., preventing abuse, troubleshooting).
Consent: for optional features or integrations where consent is required (example: enabling certain AI features).
Legal obligations: where applicable (e.g., tax/invoice records for billing).

4) How exports and storage work

Plouro is “backup-first.” You choose what to export and where to store it:

Google Drive destination

PDFs are stored in Drive folders you control. You can delete or move them anytime.

Local downloads

PDFs download to your device for offline storage. You control access and retention locally.

Note: Your export destinations (Drive / device) are under your control. Plouro does not sell email content.

5) AI features (summaries and writing)

Plouro may offer optional AI features like thread summaries and draft replies. When enabled, Plouro processes only the content needed to generate the requested output. If you prefer not to use AI, you can keep AI features disabled.

Your control

You decide if AI is used, and you decide what threads are summarized or used for drafting.

6) Security measures

We use reasonable administrative, technical, and organizational safeguards designed to protect personal data, including access controls, encrypted connections, and security monitoring.

Encrypted transport (TLS) for data in transit
Access controls and least-privilege principles
Operational logging to diagnose export failures and prevent abuse
Security contact for responsible disclosure: [email protected]

No security method is perfect, but we continuously work to improve safeguards.

7) Data retention

Plouro aims to minimize retention. We keep data only as long as needed to provide the service, comply with legal obligations, resolve disputes, and enforce agreements.

Exports

PDF files are stored in your chosen destination (Drive or your device). You control deletion there.

Connection access

You can disconnect accounts anytime, which stops future processing.

8) Your rights under GDPR

If you are in the EEA/UK, you may have rights such as:

Access & portability

Request a copy of personal data we hold about you.

Rectification

Request corrections to inaccurate personal data.

Erasure

Request deletion where applicable (“right to be forgotten”).

Objection & restriction

Object to or restrict certain processing in some cases.

Make a GDPR request

Email [email protected]

Include your account email and the type of request (access, deletion, correction, restriction, objection).

Email [email protected]

You also have the right to lodge a complaint with your local data protection authority.

9) International data transfers

Depending on where you are located and where our service providers operate, personal data may be processed outside the EEA/UK. Where required, we use appropriate safeguards designed to protect personal data.

10) Updates to this page

We may update this GDPR page as the service evolves. Material changes will be reflected here.

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